01Surprise arrivals
The gate sees the guest before the vehicle.
- A digital expect list with QR check-in
- Host, room and housekeeping alerted the moment a guest is verified
No queue at the booth
OperationsSampark · site operations control tower
One spine for every desk and every guest.
For large industrial sites — mines, plants, townships and camps — where visitors, rooms, travel, vehicles, gates and facilities are still run on email, paper and phone calls. One request, read by AI, approved by every desk, and visible from a control tower around the clock.
- 29 modules in six domains
- AI intake from email
- 24×7 control tower
WhySound familiar?
Three things we hear in every first conversation.
From site admin heads at mines, plants and townships. Composite quotes from discovery calls — the problems are real; the names are left out.
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“The gate learns about a visitor when the car arrives.”
The visit lives in five inboxes; nobody told Security, so the night queue grows and hosts get called.
Head of adminDelays at the gate every night
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“Every desk retypes the same email.”
Rooms, travel and transport each copy the request by hand — and each copy is a chance to get it wrong.
Travel & rooms deskHours of retyping a day
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“Rooms sit dirty because nobody said checkout happened.”
Turnover runs on memory, so arriving guests wait while ready rooms show as occupied.
Housekeeping leadGuests waiting for rooms
HowWhat changes with Sampark
The same three problems, on the screens that solve them.
Product screens with illustrative data. In a briefing we walk one of your real visits through it.
02Retyped emails
AI reads the request once; every desk approves its part.
- Guests, dates, rooms, travel, transport and access pulled from the email
- Pickup opens automatically when travel is approved
One request, not five copies
03Rooms stuck dirty
Checkout opens the turnover; the board flips to free.
- A live room board by block
- Arrival alerts 15–20 minutes out
Rooms ready when guests arrive
FieldSampark in the field
The people, the phone, the place.
The workplace it runs in, the person who uses it on a phone, the team at the desk and the detail it reads.
Photographs are illustrative — real customer sites are not shown.
- 29Modulessix functional domains
- 1Requestevery desk approves its part
- 15–20 minArrival alertbefore a guest reaches the room
- QRGate check-inagainst a digital expect list
- 4Delivery wavesvalue early, then more
- 1.5–2 moOn sitebefore we build
01The screens
From an email to a guest at the gate.
The control tower, AI intake with desk approvals, the night-shift gate, the room board and the fleet.
autowhat · Sampark / Control tower
Illustrative data
Every site node and every desk on one screen, around the clock.
Product screens with illustrative data — sites, guests and vehicles are placeholders.
02Before and after
The night queue at the gate is the whole site failing.
Nobody upstream told Security who was coming, because the visit lived in five inboxes. Sampark moves every desk onto one request.
| Desk | Today | With Sampark |
|---|---|---|
| Gate | Paper register, no expect list, delays at night | Digital expect list · QR check-in · host already known |
| Rooms | Emails retyped, occupancy guessed | AI stay request · live board · arrival alert 15–20 min out |
| Travel | Tickets in inboxes, guest uninformed | Approve in one place · upload the PDF · e-ticket on WhatsApp |
| Transport | Pickup discovered late | Pickup opens automatically when travel is approved |
| Housekeeping | Turnover from memory, rooms stuck dirty | Checkout creates the turnover · board flips to free |
03One request, every desk
Eight steps. Nobody retypes a thing.
The request is read once, approved by each desk in turn, and every hand-off is on the record.
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01
Request arrives
Email · form · WhatsApp
A visit, a stay, a vehicle or a repair — however people already ask for it.
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02
AI reads it
Intake
Guests, dates, rooms, travel, transport, access and host pulled out — checked by a person.
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03
Desks approve
Workflow
Rooms, travel, transport, safety and gate each approve their part of the same request.
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04
Gate is told
Expect list
The guest is on tonight’s list with a QR before the vehicle reaches the booth.
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05
Guest arrives
Check-in
QR scanned, ID matched, host and room alerted, housekeeping warned 15–20 minutes out.
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06
Stay & visit
Live boards
Rooms, meals, cabins, vehicles and plant access tracked on the same record.
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07
Checkout
Turnover
Checkout opens the cleaning job; the room flips to free when it is done.
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08
On the record
Control tower
Every visit, approval and hand-off visible to the head admin, 24×7.
04The platform
29 modules, six domains, one record.
Start with the visitor spine; facilities, fleet, events and integrations follow on the same foundation.
Workspace · 4
- Control tower 24×7
- Events & functions
- Analytics
- My tasks
Operations · 6
- Facility management
- Maintenance
- Security & access
- Aviation & helipad
- Safety
- Sustainability
People & services · 9
- Travel desk
- Accommodation
- Catering & kitchens
- Cabins & seating
- Meeting rooms
- Vehicle booking
- VIP guests
- Health centre
- Employee services
Automation · 6
- Mail-to-action
- Approval workflows
- Onboarding
- SOP library
- ERP / SAP reconciliation
- Integrations
05How we deliver
We move in before we build.
Your vendor-owners, shift rosters and VIP surges are modelled as they actually run — not flattened into a template.
- Weeks 1–8 · On site firstDevelopers stationed at your site for 1.5–2 months, shadowing real shifts and mapping the hand-offs no SOP captures.
- Wave 1 · The visitor spineAI intake, gate, rooms, travel, transport and housekeeping — the flow that fails most visibly.
- Wave 2 · Facilities & fleetFacility tickets with SLAs and escalation, vehicle booking, vendor-owners and drivers.
- Waves 3–4 · Everything elseEvents, catering, safety, health, onboarding and ERP integration — then hypercare.
FAQQuestions we get about Sampark
Straight answers, before the call.
Sampark is a site-operations control tower for mines, plants and townships. Short, factual answers for buyers, procurement and the assistants people ask first.
In short. Sampark is a site-operations control tower for mines, plants and townships. It is built for site admin heads at mines, plants and townships. It exists to remove the problems those teams describe in almost every first conversation: night queues at the gate because nobody told Security; hours of retyping the same request into rooms, travel and transport; and guests waiting while ready rooms still show as occupied. With Sampark, teams get a digital expect list with QR check-in at the gate, guests, dates, rooms, travel and access pulled from the email by AI, and a live room board by block; checkout opens the turnover. It connects to Email intake (AI), Gate QR, Room board and Fleet & travel desk, is used by Admin · security · guest house · hosts, and runs on web + whatsapp. Like every Autowhat AI product, Sampark goes live on one site, lane or process first, usually within weeks, on managed cloud, in your own VPC or on-premises, and shares one operational record with the other products, so the second deployment reuses the data and integrations of the first.
Who is Sampark for?
Site admin heads at mines, plants and townships. A site-operations control tower for mines, plants and townships.
What problems does Sampark remove?
night queues at the gate because nobody told Security; hours of retyping the same request into rooms, travel and transport; guests waiting while ready rooms still show as occupied.
What do we get with Sampark?
a digital expect list with QR check-in at the gate; guests, dates, rooms, travel and access pulled from the email by AI; a live room board by block; checkout opens the turnover.
What does Sampark connect to, and who uses it?
It connects to Email intake (AI), Gate QR, Room board, Fleet & travel desk. Users: Admin · security · guest house · hosts. Channel: Web + WhatsApp.
How do we start with Sampark?
With a 30-minute working session on your own data — an engineer from the relevant sector, not a sales queue. The first wave is scoped in that call; most products go live on one site, lane or process within weeks and then scale.
Where does Sampark run, and who owns the data?
On managed cloud, in your own VPC (AWS, Azure or GCP) or on-premises, with your keys. SOC 2 Type II and ISO 27001 controls, India data residency when required, and local or open-weight models when policy demands it. The data stays yours.
06Briefing
Tell us what happens at your gate tonight. We’ll show you the expect list.
A working session on one real visit: the email, the approvals, the room, the pickup and the gate — on one screen.