Guide · Pricing
Transport management software price in India: what you actually pay for.
Two quotes for “TMS” can differ ten times over, because they are not quoting the same thing. Here is how to compare them.
Vendors price transport software in different units, which makes quotes hard to compare. Before looking at the number, check what it is counted in and what it includes.
The four common pricing units
| Unit | Typical for | Watch out for |
|---|---|---|
| Per vehicle per month | GPS and fleet tracking | Hardware, SIM and installation charged separately |
| Per user per month | Office software | Drivers and branch staff counted as users |
| Per LR or transaction | Bilty and billing apps | Cost rising with your volume |
| Per deployment or company | Full TMS and ERP | What setup, migration and support include |
What drives the price up or down
- Scope. A bilty printer, a GPS dashboard and a full office system (LR, e-way bill, trips, billing, accounts, fleet) are different products.
- Government integrations. Direct NIC e-way bill and e-invoice APIs cost more to build and maintain than portal shortcuts.
- WhatsApp. A WhatsApp desk for staff, drivers and customers adds messaging costs but removes most status calls.
- Branches and companies. Multi-company, multi-branch numbering and books add setup work.
- Data migration. Bringing in party masters, vehicles, opening balances and open LRs is real work; ask who does it.
- Where it runs. Managed cloud, your own cloud account or on-premises change the price.
A yearly cost worksheet
Fill this in for every vendor at your own size. The cheapest licence is often not the cheapest year.
| Line | Question to ask |
|---|---|
| Licence or subscription | Per what unit, and what is included? |
| Setup and migration | Who loads parties, vehicles, opening balances and open LRs? |
| Government APIs | Are e-way bill and e-invoice API calls included? |
| Are message charges included or billed at cost? | |
| Tracking hardware | Devices, SIMs and installation for own and hired trucks |
| Training and support | Is there a named person, and in which languages? |
| Growth | What happens to the bill at twice your LR volume? |
| Staff time saved | How many hours of calls, retyping and month-end work go away? |
For context, GPS fleet tracking in India is commonly sold per vehicle per month; one Indian vendor publishes a typical range of ₹300–800 per vehicle per month for mid-tier plans (Roadcast). That covers tracking, not bilty, e-way bills or accounts.
How to compare two quotes
- Write down your monthly LRs, trucks (own and hired), branches and office users.
- Ask each vendor for the total yearly cost at that size, including setup, migration, API and messaging charges.
- List the modules included, using the same list for every vendor.
- Ask what happens to the price when your LR volume doubles.
- Ask for a walkthrough on your own data, not a demo company.
How Autowhat prices SCM for Transporter
SCM for Transporter is priced per deployment after a 30-minute working session on your own data, because transporters differ so much in size and scope. There is no public list price. The first wave usually goes live on one branch or lane within weeks, on managed cloud, in your own cloud account or on-premises. Related: transport accounting software.
Questions
Is transport management software priced per truck?
Fleet and GPS tracking software usually is. Full transport management software is more often priced per user, per transaction or per deployment.
What hidden costs should I ask about?
Hardware and SIMs for tracking, e-way bill and e-invoice API charges, WhatsApp messaging, data migration, extra branches and training.
Does Autowhat publish a price list for SCM for Transporter?
No. It is priced per deployment after a 30-minute working session on your own data, where the first wave is scoped.
See it on your own data. SCM for Transporter runs the bilty, e-way bill, trips, billing and accounts in one system. Book a 30-minute working session with an engineer.