Playbook
Vendors who win and then don’t place a truck: track it, price it in.
A vendor who wins at L1 and then drops the load costs you the re-bid, the delay and often a higher rate.
The problem
Some vendors bid low to win and back out if a better load appears.
The playbook
- Record every drop-off against the vendor.
- Show drop-offs and win rate next to the vendor’s next bid.
- Move repeat offenders to Restricted, then Suspended.
- Re-bid the load quickly to vendors with a clean record.
- Review drop-offs by route and vendor monthly.
How to measure it
Drop-off rate = awarded loads not placed ÷ awarded loads, per vendor.
How AutoBid does it
AutoBid sends each load, created by hand or synced from the ERP, to the truck owners and brokers you choose on WhatsApp. Bids come back on WhatsApp; reminders go out every 10 minutes as the closing time approaches; if nobody has bid, bidding extends by 30 minutes automatically. The desk awards from bids ranked from lowest, with each vendor’s win rate and status, and the winner is notified on WhatsApp. Bid vs actual, vendor performance and WhatsApp delivery cost are tracked on the same record.
Questions
What is a vendor drop-off in freight bidding?
When a vendor wins a load and then does not place a truck.
How do I reduce drop-offs?
Make them visible: record each one, show it beside the vendor’s next bid, and restrict or suspend repeat offenders.
See it on your own data. AutoBid sends every load to your owners and brokers on WhatsApp, ranks the bids and keeps each vendor’s record. Book a 30-minute working session with an engineer.