H04Operations & facilities

AI maintenance scheduler for small business Maintenance scheduler. Plans preventive maintenance and tracks breakdowns to closure.

  • 5 tasks
  • 5 it does alone
  • Asks you on exceptions
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Sample of the agent's work, drawn from its real task list.

01In plain words

How the AI maintenance scheduler works

The AI maintenance scheduler is an Autowhat agent for small businesses that plans preventive maintenance and tracks breakdowns to closure. It does 5 defined tasks on its own in Sheets, WhatsApp, technician contacts, and asks the owner first about exceptions such as outside service spend.

1

It starts when…

  • Schedule due
  • Breakdown reported
2

It does the work

  • Keep the asset register with service intervals
  • Schedule preventive jobs and book technicians
  • Log breakdowns with photos
  • Track spares and costs
  • Report downtime by asset
3

It asks you before…

Outside service spend

02Every task

5 tasks, each one marked.

  1. Keep the asset register with service intervalsDoes it alone
  2. Schedule preventive jobs and book techniciansDoes it alone
  3. Log breakdowns with photosDoes it alone
  4. Track spares and costsDoes it alone
  5. Report downtime by assetDoes it alone

Works in

  • Sheets
  • WhatsApp
  • technician contacts

Alerts you when

  • Repeat breakdown

You'll know it's working by

Downtime, PM compliance

Who it is for

Factories, hospitals, hotels, fleets

Takes over routine work from

Maintenance planner time

03How much it may do

Safe by design, in two plain labels.

Autonomy · L3

Acts within your limits

It handles routine cases on its own and asks you about anything outside the limits you set.

Risk · R2

Records

It updates registers and sheets, with an audit log of before and after values.

Every agent also reads back actions, keeps an audit log, asks when unsure, learns from your corrections, reports in the daily briefing and stops on the kill switch.

04Works well with

Other operations & facilities agents

Purchase and RFQ agentGets three quotes for every purchase and compares them fairly.Vendor follow-up agentChases suppliers so material arrives on time.Quality checklist runnerRuns photo-based quality and opening checklists across sites.AMC and warranty trackerGets value from every warranty and AMC before it expires.Utility bills managerTracks every electricity, water, phone and internet bill and catches errors.IoT sensor monitorWatches temperature, power and machine sensors and acts on alarms.

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FAQAI maintenance scheduler

Quick answers

By · Updated

What does an AI maintenance scheduler do?

The AI maintenance scheduler is an Autowhat agent for small businesses that plans preventive maintenance and tracks breakdowns to closure. It does 5 defined tasks on its own in Sheets, WhatsApp, technician contacts, and asks the owner first about exceptions such as outside service spend.

What does the AI maintenance scheduler ask me before acting?

It asks before: Outside service spend. It reads the action back in one message and waits for your yes; routine steps run within the limits you set.

Which apps does the AI maintenance scheduler work in?

It works in Sheets, WhatsApp, technician contacts. No new software is needed; it uses what the business already has.

Who is the AI maintenance scheduler for?

It is built for factories, hospitals, hotels, fleets. It takes over routine work from maintenance planner time, while people keep the judgement calls.

Does the AI maintenance scheduler run on a phone?

Runs today on Autowhat's Android agent (early access), on a business phone. See the Android X page for how the phone agent works.

05Hire it

Put the AI maintenance scheduler to work. We set it up in your apps.

A 30-minute working session: an engineer maps this agent to your phone, WhatsApp and the apps it needs, and agrees what it must ask you before.

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