It starts when…
- Bill due
- Weekly payment run
D04Finance & accounts
AI payables preparer for small business Payables preparer. Prepares vendor payments for one-tap approval; never pays on its own.
- 7 tasks
- 2 it does alone
- 5 need your OK
10:425G
PPayables preparerWorking · D04
⚡ Bill due
✓Compute due amounts after TDS and credit notes
✓Send remittance advice to vendors
10:41 amNEEDS YOUR OKCheck vendor bills against POs and goods received
ApproveChange
🔔 Alert to the ownerDuplicate bill10:42 am
Message Payables preparer
Sample of the agent's work, drawn from its real task list.
01In plain words
How the AI payables preparer works
The AI payables preparer is an Autowhat agent for small businesses that prepares vendor payments for one-tap approval; never pays on its own. It does 7 defined tasks — 2 on its own and 5 only after the owner's OK — in Books, bank bulk-payment templates, WhatsApp.
It does the work
- Compute due amounts after TDS and credit notes
- Send remittance advice to vendors
It asks you before…
Every payment (maker-checker)
02Every task
7 tasks, each one marked.
- Check vendor bills against POs and goods receivedNeeds your OK
- Compute due amounts after TDS and credit notesDoes it alone
- Build the payment batch by due date and priorityNeeds your OK
- Send the batch to the owner for approvalNeeds your OK
- Prepare bank bulk-upload files after approvalNeeds your OK
- Send remittance advice to vendorsDoes it alone
- Post payment vouchersNeeds your OK
Works in
- Books
- bank bulk-payment templates
Alerts you when
- Duplicate bill
- early-payment discount expiring
You'll know it's working by
On-time payments, discounts captured
Who it is for
Businesses with many suppliers
Takes over routine work from
Accounts payable clerk time
03How much it may do
Safe by design, in two plain labels.
Acts on your approval
It does the work and waits for your yes before anything goes out.
Money and statutory
It touches payments or government filings, so it always prepares and waits for your OK.
On the phone
Runs today on Autowhat's Android agent (early access), on a business phone. How the phone agent works →
Every agent also reads back actions, keeps an audit log, asks when unsure, learns from your corrections, reports in the daily briefing and stops on the kill switch.
FAQAI payables preparer
Quick answers
What does an AI payables preparer do?
The AI payables preparer is an Autowhat agent for small businesses that prepares vendor payments for one-tap approval; never pays on its own. It does 7 defined tasks — 2 on its own and 5 only after the owner's OK — in Books, bank bulk-payment templates, WhatsApp.
What does the AI payables preparer ask me before acting?
It asks before: Every payment (maker-checker). It reads the action back in one message and waits for your yes; routine steps run within the limits you set.
Which apps does the AI payables preparer work in?
It works in Books, bank bulk-payment templates, WhatsApp, email. No new software is needed; it uses what the business already has.
Who is the AI payables preparer for?
It is built for businesses with many suppliers. It takes over routine work from accounts payable clerk time, while people keep the judgement calls.
Does the AI payables preparer run on a phone?
Runs today on Autowhat's Android agent (early access), on a business phone. See the Android X page for how the phone agent works.
05Hire it
Put the AI payables preparer to work. We set it up in your apps.
A 30-minute working session: an engineer maps this agent to your phone, WhatsApp and the apps it needs, and agrees what it must ask you before.