Playbook
Bid vs actual: did the rate you awarded match the rate you paid?
Bidding only saves money if the awarded rate is what gets paid, and if it beats what the lane used to cost.
The problem
Awarded rates drift: extra charges, changed vehicles, or loads booked outside the bidding process.
The playbook
- Pull the rate actually paid from the ERP for each shipment.
- Compare with the awarded bid and with the lane’s previous rate.
- Flag differences above a threshold.
- Find loads booked outside bidding.
- Review by lane and vendor every month.
How to measure it
Difference between paid and awarded rate, and between awarded and previous rate, per lane per month.
How AutoBid does it
AutoBid sends each load, created by hand or synced from the ERP, to the truck owners and brokers you choose on WhatsApp. Bids come back on WhatsApp; reminders go out every 10 minutes as the closing time approaches; if nobody has bid, bidding extends by 30 minutes automatically. The desk awards from bids ranked from lowest, with each vendor’s win rate and status, and the winner is notified on WhatsApp. Bid vs actual, vendor performance and WhatsApp delivery cost are tracked on the same record.
Questions
What is bid vs actual in freight?
A comparison of the rate awarded in bidding with the rate actually paid, and with the lane’s previous rate.
Where does the actual rate come from?
From the ERP or freight bills; AutoBid pulls it back from the ERP to compare by lane.
See it on your own data. AutoBid sends every load to your owners and brokers on WhatsApp, ranks the bids and keeps each vendor’s record. Book a 30-minute working session with an engineer.