Playbook
No bids on a load: what to do before it closes with nothing.
A load that closes with no bids gets booked in a hurry, at whatever rate is offered.
The problem
Vendors miss the invitation, are busy, or wait for others to bid. The closing time arrives with nothing.
The playbook
- Send reminders as the closing time approaches.
- If nobody has bid near the deadline, extend the window automatically.
- Check delivery: were invitations read, or did they fail?
- Widen the vendor list for that route if participation stays low.
- Review routes with repeated no-bid loads monthly.
How to measure it
Share of loads with zero bids at first close, extensions per week and bids per load by route.
How AutoBid does it
AutoBid sends each load, created by hand or synced from the ERP, to the truck owners and brokers you choose on WhatsApp. Bids come back on WhatsApp; reminders go out every 10 minutes as the closing time approaches; if nobody has bid, bidding extends by 30 minutes automatically. The desk awards from bids ranked from lowest, with each vendor’s win rate and status, and the winner is notified on WhatsApp. Bid vs actual, vendor performance and WhatsApp delivery cost are tracked on the same record.
Questions
What should I do if nobody bids on a load?
Send reminders before closing, extend the window automatically, check whether invitations were delivered and read, and widen the vendor list for that route.
How long should a bidding extension be?
Long enough for vendors to respond; AutoBid extends by 30 minutes when nobody has bid near the deadline.
See it on your own data. AutoBid sends every load to your owners and brokers on WhatsApp, ranks the bids and keeps each vendor’s record. Book a 30-minute working session with an engineer.