Guide · Checklist
Pre-dispatch inspection checklist: what to confirm before a piece is packed and loaded.
The cheapest place to catch a wrong size or a wrong label is at the partner’s line. The most expensive is at the customer.
A pre-dispatch inspection confirms that each piece matches the order and the specification before it is packed, labelled and loaded.
The checklist
- Right order: the piece belongs to a valid purchase order and SKU; duplicate POs are flagged.
- Identity: the piece carries its own barcode, readable by scanner.
- Dimensions: each one measured and within the spec tolerance.
- Label: MRP, model, size and barcode on the pack match the piece and the SKU.
- Evidence: photos of each check, with the barcode in frame, saved against the piece.
- Decision: a named reviewer has passed it; rejected pieces have a reason.
- Packing gate: only passed pieces are packed and labelled.
- Loading gate: each piece is scanned at the truck; unpassed pieces are refused.
- Record: the truck, the reviewer and the photos are filed together, findable by barcode.
Common gaps
- Inspection done on a sample, with no link to which pieces were checked.
- The label is checked on a different piece from the one measured.
- A rejected piece is packed anyway because nothing physically stops it.
- No record of which truck carried which piece.
An example
A batch of restaurant chairs is ready at a partner unit. Each chair’s barcode is scanned, its four photos are reviewed, and two chairs with seat height outside tolerance are sent back. At loading, a scan refuses one of them when it is put on the truck by mistake.
How AutoQC does it
AutoQC gives every piece one barcode, printed in bulk from the purchase order and stitched or fixed to the piece at the OEM unit. A QC photographer then takes four photos in a locked order (length, width, height at the barcode, and the MRP label on the pack) with the tape readable and the barcode in frame, guided in Hindi and English. Each measurement is checked against the spec and its tolerance. Brand QA reviews the evidence from anywhere and passes, sends back for redo with a reason, or holds the piece. Only a piece in the “QC passed” state can be packed, labelled or scanned onto the truck; anything else is refused at loading. Every photo is stamped with barcode, user, location and time, and each piece has a one-page evidence PDF with the PO, SKU, OEM unit, photographer, reviewer and dispatch truck.
Questions
What is a pre-dispatch inspection?
A final check that each piece matches its order and specification, including dimensions and label, before it is packed, labelled and loaded.
What should a pre-dispatch inspection checklist include?
Valid order and SKU, piece identity, dimensions within tolerance, correct label, photo evidence, a named reviewer’s decision, and gates at packing and loading.
How do you stop rejected goods being loaded?
Scan every piece at the truck and refuse any barcode that has not passed QC.
See it on your own data. AutoQC — Every piece proves itself. Book a 30-minute working session with an engineer.