Guide · Documents
ROC filing documents: what to ask the client for, before the deadline is close.
Most delays in ROC filing are not about the form. They are about one missing DIN, an unsigned resolution or a consent that never arrived.
What to have for every client
- CIN or LLPIN, registered name and registered office address.
- Current directors or partners with DIN and PAN.
- Financial year and the date of the last AGM, where relevant.
- Contact person and who can sign on behalf of the company.
Typical documents by event
| Event | Typical documents to request |
|---|---|
| Director appointed or resigned | Board resolution, consent or resignation letter, DIN and PAN |
| Registered office changed | Board or special resolution as applicable, proof of new address, owner’s permission |
| Shares allotted | Board resolution, list of allottees, proof of money received |
| Charge created | Sanction letter or loan agreement, charge details |
| Auditor appointed | Resolution, auditor’s consent and eligibility letter |
This list is a starting point, not a legal checklist. Requirements vary by company type and case; confirm with your adviser and the live MCA form.
How to collect them without chasing
- Ask clients to raise each change as a request, with documents attached, in one place.
- Ask one clear question at a time for anything missing.
- Check formats as they arrive: a wrong DIN or date is caught before review.
- Keep everything on the ticket, not in WhatsApp threads and email.
How AutoROC does it
AutoROC is a filing workspace for Company Secretaries and Chartered Accountants who file ROC forms for many companies and LLPs. Each client gets a portal with their CIN and an access code, and raises requests in plain words with documents attached. An assistant maps the request to the right MCA e-Form from a catalogue of 15, pre-fills everything already known from the company record, asks the client only for what is missing, one question at a time, and validates DIN, PAN, CIN, dates and amounts as they are entered. Board resolutions, consents and sanction letters are attached to the ticket and read. The professional reviews the pre-filled e-Form, prints it to PDF or exports JSON for the MCA V3 portal, files it and records the SRN. Tickets move new → collecting → ready → filed → done, and every client’s due dates sit on one dashboard with days left. The e-Form is a pre-filled reference for transcription; always verify against the live MCA form before filing.
Questions
What documents are needed for a director appointment filing?
Typically a board resolution, the director’s consent, and their DIN and PAN; confirm the exact requirements for your case with your adviser and the live MCA form.
How can a practice collect ROC documents faster?
Have clients raise each change as a request with documents attached in one place, ask only for what is missing, and validate formats on entry.
See it on your own data. AutoROC — MCA e-Forms, pre-filled. Book a 30-minute working session with an engineer.