H01Operations & facilities

AI purchase and rfq agent for small business Purchase and RFQ agent. Gets three quotes for every purchase and compares them fairly.

  • 6 tasks
  • 2 it does alone
  • 4 need your OK
★ Owners ask for this first
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Sample of the agent's work, drawn from its real task list.

01In plain words

How the AI purchase and rfq agent works

The AI purchase and rfq agent is an Autowhat agent for small businesses that gets three quotes for every purchase and compares them fairly. It does 6 defined tasks — 2 on its own and 4 only after the owner's OK — in WhatsApp, Gmail, Sheets.

1

It starts when…

  • Indent raised
2

It does the work

  • Build a comparison sheet with a recommendation
  • Track delivery and inspection
3

It asks you before…

Every PO

02Every task

6 tasks, each one marked.

  1. Read the indent and specificationsNeeds your OK
  2. Send RFQs to approved suppliers on WhatsApp and emailNeeds your OK
  3. Collect and normalise quotes (price, GST, freight, credit, delivery)Needs your OK
  4. Build a comparison sheet with a recommendationDoes it alone
  5. Raise the PO after approvalNeeds your OK
  6. Track delivery and inspectionDoes it alone

Works in

  • WhatsApp
  • Gmail
  • Sheets
  • books

Alerts you when

  • Single-quote purchase
  • price above last PO

You'll know it's working by

Savings, cycle time

Who it is for

Manufacturers, contractors, institutions

Takes over routine work from

Purchase executive

03How much it may do

Safe by design, in two plain labels.

Autonomy · L2

Acts on your approval

It does the work and waits for your yes before anything goes out.

Risk · R3

Commitments

Its work can commit you to a customer or supplier, so those steps are read back first.

Every agent also reads back actions, keeps an audit log, asks when unsure, learns from your corrections, reports in the daily briefing and stops on the kill switch.

04Works well with

Other operations & facilities agents

Vendor follow-up agentChases suppliers so material arrives on time.Quality checklist runnerRuns photo-based quality and opening checklists across sites.Maintenance schedulerPlans preventive maintenance and tracks breakdowns to closure.AMC and warranty trackerGets value from every warranty and AMC before it expires.Utility bills managerTracks every electricity, water, phone and internet bill and catches errors.IoT sensor monitorWatches temperature, power and machine sensors and acts on alarms.

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FAQAI purchase and rfq agent

Quick answers

By · Updated

What does an AI purchase and rfq agent do?

The AI purchase and rfq agent is an Autowhat agent for small businesses that gets three quotes for every purchase and compares them fairly. It does 6 defined tasks — 2 on its own and 4 only after the owner's OK — in WhatsApp, Gmail, Sheets.

What does the AI purchase and rfq agent ask me before acting?

It asks before: Every PO. It reads the action back in one message and waits for your yes; routine steps run within the limits you set.

Which apps does the AI purchase and rfq agent work in?

It works in WhatsApp, Gmail, Sheets, books. No new software is needed; it uses what the business already has.

Who is the AI purchase and rfq agent for?

It is built for manufacturers, contractors, institutions. It takes over routine work from purchase executive, while people keep the judgement calls.

Does the AI purchase and rfq agent run on a phone?

Runs today on Autowhat's Android agent (early access), on a business phone. See the Android X page for how the phone agent works.

05Hire it

Put the AI purchase and rfq agent to work. We set it up in your apps.

A 30-minute working session: an engineer maps this agent to your phone, WhatsApp and the apps it needs, and agrees what it must ask you before.

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