Guide · Geofencing
Geofence attendance: check-in only when staff are actually on site.
A geofence is an invisible boundary around a site. Attendance inside it counts; attendance from home does not.
Geofence attendance accepts a check-in only when the employee’s live GPS location is inside a radius set around the work site, for example 20 to 50 metres.
How to set it up
- List every work location: plants, warehouses, offices, client sites.
- Set a radius for each, wide enough for the whole site but not the road outside.
- Assign each employee the sites where they may check in; some need several.
- Ask for live location, not a typed address or a pinned location.
- Pair it with a live selfie, so one person cannot check in for another.
Choosing the radius
| Site | Typical radius | Why |
|---|---|---|
| Small office or shop | 20–30 m | Tight boundary; little GPS drift indoors |
| Warehouse or plant | 50–100 m | Large footprint; several gates |
| Construction or field site | 100 m or more | Open area; weaker GPS |
Pitfalls
- Static location shares instead of live location.
- A radius so large it includes the tea stall outside.
- No exception route for genuine GPS failures.
How Xforce does it
Xforce runs attendance, leave, tasks and payroll inside WhatsApp. Employees check in by sharing their live location, which must fall inside the geofence set for that site, and a live selfie; Xforce records the time and asks for a reason if they are late or leave early. Leave is applied for in a WhatsApp flow and approved with one tap; tasks are typed in plain language and closed with photo or file proof; payroll is generated in one click from the hours actually tracked, and payslips arrive in the chat as PDFs. It replies in English, Hindi or Marathi, and managers use a web portal with role-based access.
Questions
What is geofence attendance?
Attendance that is accepted only when the employee’s live GPS location is inside a radius set around the work site.
What radius should I use for geofence attendance?
Small offices often use 20–30 m, warehouses and plants 50–100 m, and open field sites more; test on site before going live.
Can geofence attendance be faked?
Static or typed locations can be. Requiring live location plus a live selfie makes it much harder.
See it on your own data. Xforce runs attendance with selfie and geofence, leave, tasks and payroll inside WhatsApp. Book a 30-minute working session with an engineer.