Guide · Tasks
Task management on WhatsApp: instructions that become tickets, with proof.
“I told him in the morning.” Spoken instructions get forgotten; tracked tasks with proof do not.
- Type the task in plain language, with who and by when.
- It becomes a tracked task with an owner and a due date.
- Reminders go to the owner before and after the due date.
- The owner closes it with a photo or file as proof.
- The manager approves or rejects the proof before the task closes.
Broadcasts that are not spam
Send announcements to one department instead of everyone, or only to people with pending tasks, so messages stay relevant.
How Xforce does it
Xforce runs attendance, leave, tasks and payroll inside WhatsApp. Employees check in by sharing their live location, which must fall inside the geofence set for that site, and a live selfie; Xforce records the time and asks for a reason if they are late or leave early. Leave is applied for in a WhatsApp flow and approved with one tap; tasks are typed in plain language and closed with photo or file proof; payroll is generated in one click from the hours actually tracked, and payslips arrive in the chat as PDFs. It replies in English, Hindi or Marathi, and managers use a web portal with role-based access.
Questions
Can I assign tasks to staff on WhatsApp?
Yes. A task typed in plain language can become a tracked task with an owner, due date and reminders, closed with photo or file proof.
How do I make sure a task was really done?
Ask for proof, such as a photo or file, and approve it before the task closes.
See it on your own data. Xforce runs attendance with selfie and geofence, leave, tasks and payroll inside WhatsApp. Book a 30-minute working session with an engineer.